A growing construction company in the Howard County area seeks a qualified Accounts Payable Specialist

Job Summary:

The Accounts Payable (AP) Specialist is responsible for managing the full-cycle AP process for a busy construction environment, including processing invoices, managing subcontractor payments, maintaining compliance documentation, and supporting project teams with financial accuracy. This role requires strong attention to detail, familiarity with job-cost accounting, and the ability to work in a fast-paced, deadline-driven setting.

Key Responsibilities

Invoice & Payment Processing

• Process high-volume vendor and subcontractor invoices with proper coding to jobs, cost codes, and cost types.
• Match purchase orders, packing slips, and invoices; resolve discrepancies with project managers and procurement.
• Prepare weekly check runs, ACH payments, and credit card reconciliations.
• Maintain accurate AP aging reports and ensure timely payments.

Subcontractor Compliance

• Collect, verify, and maintain subcontractor documentation (certificates of insurance, W-9s, lien waivers).
• Ensure payments are held or released based on compliance status and contract terms.
• Track subcontractor retention and process release payments when appropriate.

Job Cost & Project Support

• Code AP invoices to correct job numbers and cost codes in the construction accounting system.
• Collaborate with project managers to ensure invoice accuracy and proper budget allocation.
• Assist with month-end close tasks, including accruals and reporting.

Vendor Management

• Set up new vendors and maintain accurate vendor records.
• Serve as main point of contact for payment inquiries and issue resolution.
• Reconcile vendor statements; investigate and resolve discrepancies.

General Accounting

• Assist with audits by providing documentation and AP reports.
• Maintain organized digital and physical AP filing systems.
• Support the finance team with additional projects as needed.

Required Qualifications

• 2-4 years of Accounts Payable experience (construction industry strongly preferred).
• Knowledge of construction-specific accounting platforms such as Viewpoint/Vista, Sage 300 CRE, Procore, Foundation, or CMiC.
• Familiarity with job costing and cost code structures.
• Strong understanding of lien waivers, COIs, retention, and subcontractor billing.
• Excellent communication, accuracy, and problem-solving skills.
• Ability to handle high invoice volume and meet tight deadlines.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.